Compare Suite for secretaries and document officers
In the modern age of the Internet secretaries and document officers working with huge amounts of information face serious challenges in their work. Gone are the times when you had to process one document a day. These days, secretaries sometimes have to amend dozens of documents, files, personal letters, business proposals, letters of intentions etc.
Using Compare Suite from AKS-LABS, secretaries and document offices (irrespectively of the business type) will save much time and make their job quite easier. Compare Suite is a modern file and folder compare utility which is very popular both with ordinary users and IT specialists (programmers, web designers etc).
So what are the benefits of using Compare Suite in secretarial work? They go as follows;
- Compare Suite considerable saves time, as it performs comparison within several seconds. The program uses color schemes to mark differences (added words, amended and deleted words/chars).
- Compare Suite has three comparison methods which will suite your particular needs.
- Compare Suite has a number of features which make this program very easy to use.
- There is reporting and commenting function in Compare Suite.
Of course, this is not the full list of Compare Suite advantages over other file compare solution. But let’s review each item in detail.
Compare Suite helps secretaries review business documents
Document officers should definitely usee Compare Suite to contrast files
The entire comparison process can take about 10 seconds if you compare small files. The comparison itself is performed immediately, i.e. as soon as both files are opened in the programs interface. By the way, Compare Suite uses a very convenient comparison mode called side by side or visual compare. Thus, secretaries and document officers will actually see both document versions.
It is impossible not to notice changes in the docs as Compare Suite marks them with color (btw. Color scheme is adjustable). Depending on the document types and your requirements you may use one of the three comparison modes: char by char, word by word and comparison by keyword. So, if a document officer has to compare two contracts that do not have a common ancestor it is better to use comparison by keywords in order to see common things between the docs. If a secretary reviews two draft agreements that have been slightly changed by legal department, then char by char or word by word comparison works the best here.
Besides, Compare Suite has commenting and reporting function that make this program a kind of communication tool, as you can send comparison reports with comments to your colleagues.
